How to Graduate

How to Graduate

How to Graduate, PhD Students (For the Fall 2020 Semester)

Graduating Political Science PhD Students:

When you are getting close to finishing your dissertation, there are some logistical tasks that you need to complete in order to get your diploma. This is what you need to do:

  1. Apply to graduate starting on August 25. This is done online. The deadline to apply for December graduation is Friday, October 16. Directions on how to apply to graduate online can be found here.
  2. Prior to defending your dissertation, you must fill out a form to declare to the Eberly College that you will have a dissertation defense. This must be done at least two weeks prior to the defense. The Eberly College Thesis and Dissertation Defense Date Declaration Form can be found here. The completed form should be e-mailed to the Director of Graduate Studies.
  3. Oral dissertation defenses must take place by Thursday, November 19.
  4. You must print out the Eberly College’s “Thesis and Dissertation Oral Defense Form” and bring it to your defense. You can find the form here.  Prior to printing the form, complete as many of the fields as possible, including committee members’ names. (Everything should be typed except for the signatures, the checks in the pass/fail lines, and the initials of the department representative.)  This form absolutely MUST be at the defense and committee members must sign it at the defense. After the defense, the form should be delivered to the Director of Graduate Studies immediately.  The Director of Graduate Studies absolutely MUST deliver it to the Eberly College graduate records office within two business days after the defense.  If for some reason the Director of Graduate Studies is not available to receive the form at the conclusion of the defense, it should be given to a staff member in the department office.  In addition, it is recommended that at the conclusion of a successful defense, you ask your committee members when they will be available to sign the Completed Thesis and Dissertation Signature Form once any required revisions to your dissertation have been submitted to and accepted by the committee.  Please note that it is typical for committees to require some revisions at the conclusion of a successful defense. 
  5. Please also note that due to COVID-19, students may be required to hold defenses remotely.  Please contact the Director of Graduate Studies to determine whether your defense should be held remotely or in-person and to get details on how to complete signature forms remotely, etc.
  6. You must submit the final version of your dissertation, after any revisions required by your committee at the time of your defense have been incorporated and approved, to WVU's electronic thesis and dissertation database (ETD).  Instructions for formatting and submitting your dissertation to ETD can be found at https://etd.lib.wvu.edu/.  Please note that the instructions for both formatting and submission are detailed, and that the process of submitting one's dissertation to ETD typically involves a significant amount of work.  Please also note that you must include the Completed Thesis and Dissertation Signature Form, signed by all members of your committee, with your submission.   
  7. It is strongly recommended that you submit your dissertation to ETD at least a week prior to the deadline listed on the ETD web page; that deadline is the date by which your submission must be approved, not submitted, and it takes time for the library to review submissions prior to requesting modifications and/or approving those submissions.  
  8. When you submit your finalized dissertation to ETD, you will receive an initial submission confirmation email, followed by a submission acceptance email once your submission has been processed and approved.  Please forward copies of each of these e-mails to the Director of Graduate Studies at the time that you receive them.
  9. It is important to note that taking part in a commencement ceremony is optional, and that registering for commencement is a completely separate process from applying to graduate. You should receive information regarding registering for commencement from the Eberly College. Please also note that if you would like your advisor or another member of the political science faculty to "hood" you at your commencement ceremony, you should ask them if they will be available well in advance. If a faculty member of your choosing is not available, another representative form the department will hood you.

How to Graduate, MA Students (For the Fall 2020 Semester)

Graduating Political Science MA Students:

When you are getting close to completing the MA program, there are some logistical tasks that you need to complete in order to get your diploma. This is what you need to do:

Apply to graduate starting on August 25. This is done online. The deadline to apply for December graduation is Friday, October 16.  Directions on how to apply to graduate online can be found here

It is important to note that taking part in a commencement ceremony is optional, and that registering for commencement is a completely separate process from applying to graduate.  You should receive information regarding registering for commencement from the Eberly College.  Please also note that if you would like your advisor or another member of the political science faculty to "hood" you at your commencement ceremony, you should ask them if they will be available well in advance.  If a faculty member of your choosing is not available, another representative form the department will hood you.